Purpose. Tracks individual user access across all shared ecosystem systems.
Applicability. Maintained by the Ecosystem Systems Administrator; updated within 7 days of any access grant, modification, or revocation.
# Form G — Shared Infrastructure & Software Access Registry
## Purpose
Form G is the real-time roster of every individual's active system access across all shared ecosystem infrastructure. It captures who has access to which platforms, at what permission level, and on whose approval — enabling rapid access audits, orderly offboarding, and continuity planning. Form G is an internal administrative record, not a participant-facing document. It does not store passwords or recovery credentials (see Form K).
## Owner & Maintenance
**Owner:** Ecosystem Systems Administrator.
**Update cadence:** Updated within seven days of any access grant, permission-level change, or revocation. An access-change log is maintained within the registry to record each modification with date, actor, and reason.
**Live record location:** Governance Drive — Systems Administration folder (accessible to Ecosystem Systems Administrator and LLC officers). Individual entries may be shared with the relevant participant and their supervisor on request.
## Fields Tracked
- Participant name and contribution title (per Section 28A)
- Entity affiliation (C6, LLC, Co-op, contractor, Navigator, Operator)
- System / platform name (one row per system per participant)
- Permission level assigned (View Only, Contributor, Editor, Moderator, Manager, Administrator, Super Administrator)
- Date access was granted
- Approval reference (Form H approval date and approver)
- Scheduled access review date
- Date access was revoked (if applicable) and reason
- Notes (e.g., "temporary access through [date]", "restricted to LLC Shared Drive only")
### Access Change Log Fields
- Change date
- Change type (grant, modification, revocation)
- System affected
- Participant affected
- Prior permission level
- New permission level
- Authorized by (name and role)
- Form H reference number (if applicable)
## Workflow
1. **Access granted** — Upon Form H approval, the Ecosystem Systems Administrator provisions access, records the new entry in Form G within seven days, and sets a scheduled review date.
2. **Permission change** — Any change to permission level is logged in the Access Change Log with Form H reference.
3. **Periodic review** — The Ecosystem Systems Administrator reviews all active access entries at minimum annually and flags any entries where the participant's role has changed or where access appears broader than current role warrants.
4. **Offboarding** — Form J (Offboarding Checklist) triggers immediate review of all Form G entries for the departing participant. Revocations are recorded in the Access Change Log.
5. **Audit reporting** — A summary of active access is provided to the LLC CEO at least annually.
## Cross-References
- **Form F** — Assets listed in Form G correspond to assets tracked in Form F (Digital Asset Registry).
- **Form H** — Every Form G entry for a new access grant or permission expansion must reference an approved Form H.
- **Form J** — Offboarding triggers Form G updates for the departing participant.
- **Form K** — Super Administrator and Privileged-Confidential access entries in Form G cross-reference Form K for recovery credential management.