Policies

Proposal stage. Each file in this folder is a proposed draft policy, not an adopted policy of the Guild. Drafts are based on standard nonprofit and 501©(6) trade-association practice and should be reviewed by qualified tax-exempt counsel and ratified by the Board before they take effect.

Files

Policy	Purpose	Status
code-of-ethics.md	Professional and ethical standards for members	Draft
code-of-conduct-online.md	Behavior expectations in Guild online community	Draft
conflict-of-interest.md	Disclosure and recusal for directors, officers, key staff	Template
whistleblower.md	Protected reporting of suspected wrongdoing	Template
document-retention.md	Retention and destruction schedules for records	Template
gift-acceptance.md	When and how the Guild accepts gifts and sponsorships	Template

How a policy becomes adopted

1. Draft is reviewed by the Governance Committee.
2. Counsel reviews for legal sufficiency.
3. Board approves at a properly noticed meeting and the vote is recorded in minutes.
4. The file's frontmatter or top-of-file header is updated with adoption date and version.
5. Material amendments require a new Board vote and a new version.

Conventions

• One policy per file.
• Lowercase-with-hyphens filenames.
• Each policy should state: purpose, scope (who it covers), substance, enforcement, and review cadence.
• Material changes are tracked through PRs and recorded as ADRs in ../../decisions/ when they reflect a board-level decision.