Purpose. Documents individual contributions to track ecosystem participation, support Co-op eligibility review, and maintain institutional records.
Applicability. Submitted by contributors for each significant contribution activity.
# Form C — Contributor Tracking Form
## Purpose
Form C captures a structured record of each contributor's participation activity across all ecosystem entities. The record supports annual Co-op eligibility review (Form D), participation trend analysis, and institutional continuity. It also provides the data foundation for the Section 28A contribution taxonomy and any compensation, sweat-equity, or patronage calculations that depend on documented participation history.
## Owner & Maintenance
**Owner:** Ecosystem Systems Administrator, in coordination with the relevant department lead or supervising Navigator.
**Update cadence:** Submitted by contributors after each significant activity; reviewed and countersigned by the supervising Navigator or department lead within seven days of submission.
**Live record location:** Contributor Tracking folder within the Governance Drive (accessible to Ecosystem Systems Administrator and LLC officers). Individual contributor records are accessible to the contributor and their supervisor.
## Fields Tracked
- Contributor name and Section 28A contribution title
- Role / category (Navigator, Operator, Voyage Captain, Voyage Crew, committee member, contractor, other)
- Date of contribution activity
- Reporting period (monthly or event-based)
- Contribution activity type (select all that apply):
- Onboarding Support
- Community Moderation
- Educational Support
- Event Support / Voyage Support
- Hospitality Activation
- Media Assistance
- Operations Support
- Technical Support
- Sponsor / Partner Support
- Committee Participation
- Leadership Support
- Navigator Coordination
- Other (described in free text)
- Project / event / Voyage name
- Partnering entity (C6, LLC, Co-op, or cross-entity)
- Description of contribution (narrative)
- Estimated hours contributed
- Operational notes
- Supervisor / reviewer name and date reviewed
## Workflow
1. **Contributor submits** Form C after each significant activity, completing all applicable fields.
2. **Supervisor / reviewer** (Navigator, department lead, or Ecosystem Systems Administrator) countersigns within seven days and adds any operational notes.
3. **Ecosystem Systems Administrator** files the completed form in the Contributor Tracking folder, cross-referencing the contributor's running participation record.
4. **Annual review** — At the close of each calendar year (or enrollment period), the Ecosystem Systems Administrator aggregates Form C records to produce participation summaries used in Co-op eligibility determination (Form D) and contribution-title reviews.
5. **Retention** — Form C records are retained per the record-retention schedule in the Ecosystem Operational Manual.
## Cross-References
- **Form A** — Participation role selected on Form A determines which contribution activities are relevant to a given contributor.
- **Form B** — Guild Navigator roles trigger Form C submission requirements at a minimum monthly cadence.
- **Form D** — Form C participation records are the primary evidence base for Co-op eligibility review.
- **Form R** — Contribution title and entity affiliation on Form C must align with current Form R disclosures.
- **Form V** — Cross-entity contributors complete Form C entries attributing hours to the relevant Receiving Entity as documented in their Form V Service Schedule.