Purpose. Documents emergency access procedures and recovery credential locations for all critical ecosystem systems.
Applicability. Maintained in the Privileged-Confidential/ folder; accessible only to LLC officers and designated backup administrators.
# Form K — Emergency Access & Recovery Record
## Purpose
Form K is the ecosystem's emergency access and continuity record. It documents where recovery credentials are stored, which individuals hold backup administrator access, and the procedures for regaining access to critical systems in the event of an emergency, a primary administrator's departure, or an account lockout. Form K does not contain actual passwords or recovery codes — it references the secure vault location where credentials are maintained. This form is restricted to LLC officers and designated backup administrators only.
## Owner & Maintenance
**Owner:** LLC CEO, with operational maintenance by the Ecosystem Systems Administrator.
**Access restriction:** Privileged-Confidential/ folder only. Accessible to LLC officers and designated backup administrators. No other ecosystem participants have access to this form.
**Update cadence:** Reviewed and updated at minimum annually; updated within 14 days of any change to a primary or backup administrator, a credential rotation, or an MFA method change.
**Live record location:** Privileged-Confidential/ folder — Systems Security section. Not cross-filed in any broadly-accessible folder.
## Fields Tracked
### System Registry
- System / platform name
- Primary administrator name and role
- Backup / emergency administrator name and role
- Recovery credential vault reference (location within secure vault — not the credential itself)
- MFA method and recovery method (type only — e.g., "authenticator app," "backup codes in vault")
- Institutional recovery email address (the email account used for account recovery — not personal)
- Date credentials last rotated
- Date last verified active
### Annual Recovery Verification Checklist
- All recovery credentials are current and accessible to designated admins
- All MFA methods are active
- All institutional recovery emails are active
- Backup administrators have been briefed
- This form is current
### Verification Record
- Verification date
- Verified by (name and role)
- Report submitted to LLC CEO: Yes / No — date
## Workflow
1. **Annual verification** — At minimum once per calendar year, the Ecosystem Systems Administrator and at least one LLC officer jointly verify all recovery credentials and MFA methods are active and accessible.
2. **Credential rotation** — Whenever a primary or backup administrator changes, or when a security incident occurs, affected credentials are rotated and the Form K entry is updated within 14 days.
3. **Emergency access** — In the event of an emergency lockout, an LLC officer initiates the recovery procedure per the instructions referenced in Form K; the Ecosystem Systems Administrator is notified and a post-incident review is conducted.
4. **Offboarding trigger** — Form J offboarding for any primary or backup administrator triggers an immediate Form K review and, where applicable, credential rotation.
5. **Annual report** — The Ecosystem Systems Administrator submits a brief verification summary to the LLC CEO confirming Form K currency.
## Cross-References
- **Form F** — Assets referenced in Form K correspond to assets tracked in Form F.
- **Form G** — Super Administrator access entries in Form G are cross-referenced here.
- **Form H** — Super Administrator and Privileged-Confidential access approvals that feed into Form K entries originate from Form H.
- **Form J** — Offboarding of any administrator triggers Form K review.